After you started freelancing, the phrase “time is your most valuable resource” probably took on a brand-new meaning. By effectively tracking your time, you’ll be able to get paid what you’re worth every time you sit down to create.
Using Hectic’s time tracker
In the top right corner, you will always find your time tracker.
Go ahead, hit the button. You’ll see the timer start right away. Click the running timer to select the client you’re working for from a dropdown menu. You can also (optionally) select the specific project and task you’re working on, and add some notes about how you’re spending that time.
💡 Pro tip: It’s fine to close out of Hectic with the timer running; just make sure to come back and hit the stop icon when you’re done working. The timer will keep running in the background, whether Hectic is open or not. You can also start and stop your timer in your mobile app.
If you started working without starting the timer, just hit the start button when you remember, then click into the start time field to update it. Modify your time entries as necessary by clicking timesheets in the left nav.
Tracking your time manually
You can also add time that you've worked manually. Because we believe tracking your time is one of the most important things you can do as a freelancer, you can access adding a time entry from almost anywhere that you see the blue + in the upper right corner.
If you are tracking time manually direct to a task, click in the task details and click the + to add a manual entry.
Pro tip: click the play button to start tracking time in real time directly to the task.
Billing for your time
How you bill for your hours will depend on the agreement between you and your client. Hectic’s time tracking feature can be used to track and bill for your time with all contract types.
If you’re working under a retainer, you can estimate your maximum number of hours and include an hourly overage rate for any number of hours tracked over your maximum. (see more about setting or editing project fee types here)
With a project-based billing structure, you may choose not to keep track of your hours at all. But it might be useful to track them, in order to inform future decisions about how you price your work.
If you’ve set an hourly billing rate for a client/project, we’ll automatically feed your hours into your invoices for that client. When you send each invoice, all the details on what you’ve been working on will be available for the client’s review.
Per item billing
You can set a project as per item and one or several of the tasks could be billed at a set hourly rate. When you track time to a task, it will calculate per your rate from your product/service library. You can see the total as hours are calculated.
Reviewing your hours
See how you have received money and spent your time by viewing home > insights.
You can click the time > hours worked block for a full list of your (and your collaborator's) time. Your hours are fully editable from this list by clicking on any of the entries. You can filter specific dates using the quick filters at the top. You can also sort by any of the headers - status, user, date, etc - and download the full list in a spreadsheet.
View your timesheets per client by clicking the client and then the timesheet tab. View your timesheets per project by clicking the project and then the timesheet tab.
You can also see your time worked attached to a date in the calendar view.
Pro tip: Link your other calendars to Hectic to see everything in one place! In your account settings > connected apps, select one or multiple calendars so you can get a full picture of your time.
Show your work
Allow your clients to view time worked in their client portal as well so they have a real time picture of the progress on the project. Edit your client's access to time worked in the project details. Click a project and then edit to manage your client's access to that project's time worked.
This is the client portal view of time worked if you opt to allow them to see it. They will be able to view it per each project and as a full list of time entries.